Special Collections is pleased to announce we are now using ArchivesSpace, an open source archives information management program. Over the past several months, staff has converted our finding aids into EAD (Encoded Archival Description) a markup language used for archival collections. Staff then imported these EAD finding aids into the ArchivesSpace system. We are now creating finding aids exclusively using ArchivesSpace.
This new tool allows researchers to search across our archival holdings or browse our collections, subjects, and names. Finding aids contain information about the size of the collection, the provenance, the scope and contents, and a biographical or historical note.
The contents of the boxes and folders are listed under “Components.” These lists can be expanded, or users can search within the collection. When viewing a particular file, users can see the box number and request it from Special Collections staff. Users can also download a PDF version of finding aids. Our finding aids created with MS Word and converted to PDF will remain on our website for now.
Using this tools will make searching across all our archival collections much easier for our researchers, and hopefully will result in more productive research trips! Special Collections staff are always adding and updating this database, making it a “work in progress.” If you have any questions or problems using this system, please contact us at firstname.lastname@example.org.
To learn more about ArchivesSpace, visit their site here.